Treasurer

Job Description for MAPA Board

Metropolitan Activity Professional Association

Job Summary:

The Treasurer of MAPA shall keep records of all cash flow within MAPA.

Keep in contact with Membership Chair. Maintain a current listing of paid members.

Keep board members informed of financial records including bottom line and budget limits.

Term of Office:

The Treasurer is voting member and elected term length of 2 years and may serve multiple terms as elected.

Elections will take place at the Fall Business Meeting. Then a transition period will take place with the out-going officers.

Transition to include an orientation of position and transfer of files. The Treasurer will take full MAPA office responsibility

before January 1st of the new ‘even’ membership year.

Responsible To:

The Executive Board and the MAPA membership.

Requirements:

1. Professional attitude
2. Honesty
3. Goal minded, keeping the MAPA mission and objectives upper most in mind.
4. Good organizational, communication and leadership skills
5. Member in good standing of MAPA.
6. Work with other Region Six related associations
7. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.
8. Be prepared to give report or address issues as called upon at MAPA meetings.
9. Computer skills
10. Good with numbers and finance.

Time Commitment:

4+ Board meetings

5 Sessions (1/2 & full days)

Approximately 6+ hours per month Other______

Treasurer Responsibilities:

• Attend all Executive Board meetings and special meetings.
• Promote and uphold the by-laws, goals, mission and objectives of the MAPA organization and provide direction for the future goals of MAPA.
• Maintain an organizational file of appropriate documents, minutes, letters and other association information.
• Review and update this job description as needed at the first Board meeting of the year.
• Take an active role in the board.
• Submit appropriate expenses for reimbursement with prior approval of President staying within budget allotment.
• Present a report on current MAPA activities at meetings.
• Submit MAPA articles on time.
• Record, receipt and enter all incoming funds to the association.
• Record payment of all expenditures of the association.
• Maintain the financial records of the association and maintain a file of all check request vouchers.
• Prepare checks for payment of vouchers within ten (10) days of receiving vouchers. Present vouchers and receipts to the President for approval and signature. Mail appropriate payments.
• Assist the President with the development of the yearly budget and prepare quarterly reports to be presented to the Executive Board Members for review and approval.
• Prepare the yearly financial report, with a copy to the President.
• Assist with registration, receiving payment for new memberships and workshop fees.
• Make arrangements with a federally insured financial institution for the association’s checking account which includes: making arrangements for the checks to be signed by either the Treasurer or President (within 10 days of the transfer of position). In addition, make any necessary adjustments in the address or signatures needed as the need arises.

Revised and approved by MAPA Board

01/13/2010, 01/14/2013, 01/22/20,1/11/22