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MAPA
President

Jennifer Lachermeier,

ADC, MC, ALF, PC, CDCS, CMDCP

Job Summary

 The President of MAPA shall preside over all membership Business meetings,

 Executive Board meetings, shall direct the affairs of this association as its chief

 administrative officer, shall be the ex-official member of all committees, and shall

 appoint members to fill vacancies of offices between elections.

 

Term of Office

The President is voting member and elected term length of 2 years plus 1 year as  Post President, and may serve multiple terms as elected. Elections will take place at the Fall Business Meeting. Then a transition period will take place with the out- going officers to include an orientation of position and transfer of files. Will take full MAPA office responsibility before January 1st of the new ‘even’ membership year.

 

Responsible To

The Executive Boards of MAPA and MNSWAP and their memberships.

 

Requirements

  1. Professional attitude.

  2. Honesty.

  3. Goal minded, keeping the MAPA mission and objectives upper most in mind.

  4. Good organizational, communication and leadership skills.

  5. Member in good standing of MAPA, MNSWAP.

  6. Work with other Region 6 related associations.

  7. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws and job description.

  8. Be prepared to give report or address issues as called upon at MAPA meetings/sessions.

  9. Computer skills.

 

Time Commitment

4+ Board Meetings
5 Workshops/Sessions (1/2 & Full Days)

MNSWAP attendance at both Spring workshop and Fall Convention (paid for by MAPA)

Other___________

Approximately _8+_ hours per month
 

Responsibilities

  • Attend all Executive Board meetings and special meetings.

  • Update with the Secretary of State non-profit status (Annually in Dec.)

  • Update with WCCO School/Business Closing for advertising if session is closed.   612-339-4444

  • Promote and uphold the By-laws, goals, mission, and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Appoint replacement board member(s), or complete the term if position should be vacated with approval of the Board.

  • Submit appropriate expenses to the Treasurer for reimbursement.

  • Review and update this job description as needed at the first Board Meeting of the year.

  • Take an active role in the board.

  • Submit MAPA articles on time.

  • Preside over all Executive Board meeting and Business membership meetings.

  • Preside over MAPA workshops/sessions.

  • Formulate and distribute agenda/order of business for the above meetings to all Board members.

  • Greet and orientate new Board Members to their newly acquired position.

  • Approve Board members absence prior to any MAPA meetings/sessions/workshops.

  • Perform special projects as requested and able.

  • Prepare an Annual Report to be submitted at the year-end board meeting.

  • Maintain a list of all year-end reports from Board members.

  • Oversee committee members and their functions.

  • Work with Treasurer on MAPA Budget for each year.

  • Be prepared to assist with registration when needed (in-person events).

  • At the beginning of each session/workshop, introduce yourself and talk of any updates, welcoming MAPA members, etc.

 

 

Revised and approved

By MAPA Board 01/13/2010, 1/14/2013, 1/22/20 , 1/11/22

MAPA
Vice
President

Job Summary

The Vice President of MAPA shall represent the Region 6 (MAPA) of MNSWAP.
Shall perform the duties of President in her/his absence and complete the President’s term if she/he is unable to do so.
 

Term of Office

The Vice President is voting member and elected term length of 2 years, and may serve multiple terms as elected.

Elections will take place at the Fall Business Meeting. Then a transition period will take place with the out-going officers.

Transition to include an orientation of position and transfer of files. Vice President will be sworn in as Region 6

Representative at the state level at the October conference business meeting and will take full MAPA office responsibility

before January 1st of the new ‘odd’ membership year.

 

Responsible To

The Executive Boards of MAPA and MNSWAP and their memberships.

 

Requirements

  1. Professional attitude

  2. Honesty

  3. Goal minded, keeping the MAPA mission and objectives upper most in mind.

  4. Good organizational, communication and leadership skills

  5. Member in good standing of MAPA, MNSWAP

  6. Work with other Region 6 related associations

  7. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.

  8. Be prepared to give report or address issues as called upon at MAPA meetings.

 

Time Commitment

 MAPA:   4+ Board meetings  &  5 Sessions (1/2 & full days)                                                                                                                          

MN SWAP: 4+ board meetings, 1 Spring workshop, 1 Fall Conference (October, 3 day length,      

fee/room paid by MN SWAP)

Approximately 8+ hours per month                                                                                                   

Other______

 

Vice President Responsibilities

  • Attend all Executive Board meetings and special meetings.

  • Promote and uphold the by-laws, goals, mission and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Liaison to MAPA for legislative matters.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Perform the duties of the President in her/his absence or complete the term of President if position should be vacated.

  • Perform special projects for the President as requested and able.

  • Prepare an Annual Report (accomplishments, special projects, MNSWAP info and any misc. information) to be submitted at the year-end board meeting, with a copy to the President.

  • Submit appropriate expenses to the Treasurer for reimbursement with prior approval of President staying within budget allotment.

  • Review and update this job description as needed at the first Board meeting of the year.

  • Take an active role in the board

  • Submit MAPA and MNSWAP articles on time.

  • Present and report on current activities at the board meetings. (Both at MAPA and MNSWAP.)

  • Region 6 Representative-comply with MNSWAP By-laws and job description.

  • Solicit nominations for the MNSWAP annual awards.


 

Revised and approved by MAPA Board

01/13/2010, 01/14/2013, 01/22/20, 1/11/22

MAPA
Treasurer

Job Summary

The Treasurer of MAPA shall keep records of all cash flow within MAPA.

Keep in contact with Membership Chair. Maintain a current listing of paid members.

Keep board members informed of financial records including bottom line and budget limits.

 

Term of Office

The Treasurer is voting member and elected term length of 2 years and may serve multiple terms as elected.

Elections will take place at the Fall Business Meeting. Then a transition period will take place with the out-going officers.

Transition to include an orientation of position and transfer of files. The Treasurer will take full MAPA office responsibility

before January 1st of the new ‘even’ membership year.

 

Responsible To

The Executive Board and the MAPA membership.

 

Requirements

  1. Professional attitude

  2. Honesty

  3. Goal minded, keeping the MAPA mission and objectives upper most in mind.

  4. Good organizational, communication and leadership skills

  5. Member in good standing of MAPA.

  6. Work with other Region Six related associations

  7. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.

  8. Be prepared to give report or address issues as called upon at MAPA meetings.

  9. Computer skills

  10. Good with numbers and finance.


Time Commitment

4+ Board meetings

5 Sessions (1/2 & full days)

Approximately 6+ hours per month 

 

Treasurer Responsibilities

  • Attend all Executive Board meetings and special meetings.

  • Promote and uphold the by-laws, goals, mission and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Review and update this job description as needed at the first Board meeting of the year.

  • Take an active role in the board.

  • Submit appropriate expenses for reimbursement with prior approval of President staying within budget allotment.

  • Present a report on current MAPA activities at meetings.

  • Submit MAPA articles on time.

  • Record, receipt and enter all incoming funds to the association.

  • Record payment of all expenditures of the association.

  • Maintain the financial records of the association and maintain a file of all check request vouchers.

  • Prepare checks for payment of vouchers within ten (10) days of receiving vouchers. Present vouchers and receipts to the President for approval and signature. Mail appropriate payments.

  • Assist the President with the development of the yearly budget and prepare quarterly reports to be presented to the Executive Board Members for review and approval.

  • Prepare the yearly financial report, with a copy to the President.

  • Assist with registration, receiving payment for new memberships and workshop fees.

  • Make arrangements with a federally insured financial institution for the association’s checking account which includes: making arrangements for the checks to be signed by either the Treasurer or President (within 10 days of the transfer of position). In addition, make any necessary adjustments in the address or signatures needed as the need arises.

  •  

Revised and approved by MAPA Board

01/13/2010, 01/14/2013, 01/22/20,1/11/22

MAPA
Membership

Job Summary

The Membership Chair shall accept new memberships, maintain current listing,

organize membership drive, and will promote membership in MAPA.

 

Term of Office

Is a voting member with a term length of at least one year, terms have no limits

on years served. Terms to run in conjunction with elected positions.

 

Responsible To

The Executive Board and the MAPA membership.

 

Requirements

  1. Professional attitude.

  2. Honesty.

  3. Goal minded, keeping the MAPA mission and objectives upper most in mind.

  4. Good organizational, communication and leadership skills.

  5. Member in good standing of MAPA.

  6. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.

  7. Be prepared to give report or address issues as called upon at MAPA meetings/sessions.

  8. Computer knowledge and access to a computer

 

Time Commitment

 4+  Board Meetings

 5 Workshops/Sessions (1/2 & Full Days)

 Other___________

  Approximately _7+_ hours per month

 

Responsibilities

  • Attend all Executive Board meetings and special meetings.

  • Promote and uphold the By-laws, goals, mission, and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Submit appropriate expenses to the Treasurer with prior approval of the President.

  • Review and update this job description as needed at the first Board meeting of the year.

  • Take an active role in the board.

  • Submit MAPA articles on time.

  • Maintain computerized listing of membership. Recording appropriate information regarding renewed and new membership (include E-mail addresses.)

  • Maintain mailing list/labels for all possible members (who do not have E-mail access.)

  • Submit all monies received to the Treasurer from membership dues (or to the President if Treasurer is absent.)

  • Be prepared to coordinate registration and welcoming members.

  • Be prepared to give a short report at business meeting.

  • Prepare an Annual Report to be submitted at the year-end board meeting, with a copy to the President (including number of attendees at each session).

 

 

Revised and approved

By MAPA Board 01/13/2010, 1/14/2013, 01/22/20, 1/11/22

MAPA
Marketing

Job Summary
The Marketing Chair shall be responsible for upholding the mission, goals and values of MAPA by identifying and strategically creating opportunities for the exposure and growth of MAPA, both externally and within the membership. This is an integral chair that works collaboratively with all board positions to ensure adherence to brand standards, marketing goals and best-practices.

Term of Office
The Marketing Chair is an elected position with a term length of at least one year. Terms have no limits on years served. Terms to run in conjunction with elected positions.

Responsible To
The Executive Board of MAPA membership.

Requirements
1.    Professional attitude.
2.    Honesty.
3.    Goal minded, keeping the MAPA mission and objectives uppermost in mind.
4.    Good organizational, communication and leadership skills.
5.    Member in good standing of MAPA.
6.    Focus on maintaining the image, relevance, and growth of MAPA as a professional organization.
7.    Maintain the branding standards of MAPA through all visual and verbal communications.
8.    Ability to lead collaborative creation and implement marketing-based goals throughout the organization.
9.    Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.
10.    Be prepared to give report or address issues as called upon at MAPA meetings/seminars.
11.    General marketing knowledge; ability to create, edit and share digital assets; access to a computer; and, capacity for asset management.

Time Commitment
   4+ Board Meetings
   5 Workshops/Sessions (1/2 & Full Days)
   Other___________
   Approximately _20_ hours per month

 


Responsibilities:

  • Attend all Executive Board meetings.

  • Promote and uphold the By-laws, goals, mission, and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Submit appropriate expenses to the Treasurer for reimbursement. Staying within budget allotment.

  • Review and update this job description as needed at the first Board meeting of the year.

  • Take an active role in the board.

  • Lead the board in creating and implementing consistent use of effective branding guidelines.

  • Create digital and physical assets that support MAPA branding guidelines, providing appropriate storage and access to board members.

  • Establish and maintain visibility of MAPA in the larger community.

  • Seek out and coordinate external MAPA exposure, partnership, advertising, event, and promotional opportunities.

  • Present marketing opportunities to the board.

  • Keep record of marketing-relevant membership information.

  • Keep record of market-specific information.

  • Utilize membership and market-specific stats to create marketing goals and tactics focused on increasing membership size, participation and retention.


Revised and approved
By MAPA Board xx/xx/xxxx

MAPA
Secretary

Open

Job Summary

The Secretary of MAPA shall record minutes of all Membership Business meetings,

Executive Board meetings, and will maintain a file of all minutes, by laws, 

current listing of board members as well as keep a list of proposed change in the by-laws.

 

Term of Office

The Secretary is voting member and elected term length of 2 plus, and may serve multiple terms as elected.

Elections will take place at the Fall Business Meeting. Then a transition period will take place with the out-going officers.

The transition will include an orientation of position and transfer of files. Will take full MAPA office responsibility

before January 1st of the new ‘odd’ membership year.

 

Responsible To

The Executive Boards of MAPA and MAPA memberships

 

Requirements

  1. Professional attitude

  2. Honesty

  3. Goal minded, keeping the MAPA mission and objectives upper most in mind

  4. Good organizational, grammatical, communication and leadership skills

  5. Member in good standing of MAPA.

  6. Work with other Region Six related associations

  7. Perform duties and responsibilities of their position in an ethical manner as relates to the by-laws, policy and job description.

  8. Be prepared to give report or address issues as called upon at MAPA meetings

 

Time Commitment

Board meetings          

5 Workshops/Sessions (1/2 & full days)     

Other_____

Approximately _10+_hours per month

 

Secretary Responsibilities

  • Attend all Executive Board meetings and special meetings.

  • Promote and uphold the By-laws, mission, goals and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Maintain a current list of all board members and committee chairpersons.

  • Submit appropriate expenses to the Treasurer for reimbursement. Staying within budget allotment.

  • Review and update this job description as needed at the first Board Meeting of the year.

  • Take an active role in the board.

  • Submit MAPA articles on time.

  • Present a report on current MAPA activities at Board meeting.

  • Prepare minutes for all meetings; send minutes to all Board members after each meeting in a timely fashion.

  • The file of all minutes should be available at each of the meeting of the Executive Board.

  • Perform special projects as requested and able.

  • Prepare an Annual Report (Dates and times of board and business meetings) to be submitted at the year-end board meeting, with a copy to the President.

 

Revised and Approved by MAPA Board

01/13/2010, 01/14/2013, 01/22/20

MAPA
Education

Job Summary

The Education Chair shall coordinate educational opportunities

and resources for the MAPA membership.

 

Term of Office

Is a voting member, appointed by the Board. 

Term length of at least one year, terms have no limits on years served. 

Terms to run in conjunction with elected positions.

 

Responsible To

The Executive Board of MAPA membership.

 

Requirements

1. Professional attitude.

2. Honesty

3. Goal minded, keeping the MAPA mission and objectives uppermost in mind

4. Good organizational, communication and leadership skills

5. Member in good standing of MAPA

6. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description

7. Be prepared to give report or address issues as called upon at MAPA meetings/sessions.

8. Computer knowledge and access to a computer

 

Time Commitment

4 + Board Meetings

5 Workshops/Sessions (1/2 & Full Days)

Other____________

Approximately 8+ hours per month

 

Education Chair Responsibilities

  • Attend all Executive Board meetings and special meetings.

  • Promote and uphold the By-laws, goals, mission and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Maintain a current list of all board members and committee chairpersons.

  • Submit appropriate expenses to the Treasurer for reimbursement. Staying within budget allotment.

  • Review and update this job description as needed at the first Board meeting of the year.

  • Take an active role in the board.

  • Submit MAPA articles on time.

  • Selection and securing speakers for workshops/sessions.

  • Researching topic suggestions for education sessions.

  • Researching resources and informing membership of new opportunities.

  • Secure/Plan Virtual NAAP Platform for sessions held virtually

  • Preparation of CEU’s and give out/send out to members after each session.

  • Preparation of Education evaluation and surveys.

  • Be prepared to give a short report at business meetings.

 

 

Revised and approved

By MAPA Board  01/13/2010, 01/14/2013, 01/22/20, 1/11/22

MAPA
Communications

Job Summary

 The Communication Chair shall be responsible for collecting news

 articles, editing, organizing, and publishing of the MAPA communication

 information which also includes updating the MAPA website.

 

Term of Office

Is a voting with a term length of at least one year, terms have no limits on years

served. Terms to run in conjunction with elected positions.

 

Responsible To

The Executive Board of MAPA membership.

 

Requirements

  1. Professional attitude.

  2. Honesty.

  3. Goal minded, keeping the MAPA mission and objectives uppermost in mind.

  4. Good organizational, communication and leadership skills.

  5. Member in good standing of MAPA.

  6. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.

  7. Be prepared to give report or address issues as called upon at MAPA meetings/seminars.

  8. Computer knowledge and access to a computer
     

Time Commitment

 4+ Board Meetings

 5 Workshops/Sessions (1/2 & Full Days)

 Other___________

 Approximately _8+_ hours per month

 

Responsibilities

  • Attend all Executive Board meetings.

  • Promote and uphold the By-laws, goals, mission, and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Submit appropriate expenses to the Treasurer for reimbursement. Staying within budget allotment.

  • Review and update this job description as needed at the first Board meeting of the year.

  • Take an active role in the board.

  • Set up Board systems for article and information to meet time limits.

  • Edit/cut news and articles as needed. Select articles to be published or to be put on MAPA website and organize material into a readable format.

  • Make extra copies of each issue to be kept on file.

  • Set up MAPA web page and update as needed.

  • Be prepared to give a short report at business meeting.

  • Prepare an Annual Report (approximately how many email addresses we send the newsletter to, any major changes that were made to the newsletter or website) to be submitted at the year-end board meeting, with a copy to the President.

  • Email newsletter to MAPA Board Members.

  • Administer Facebook page.
     

 

Revised and approved

By MAPA Board 01/13/2010, 1/14/2013, 1/22/20, 1/11/22

MAPA
Hospitality

Job Summary

The Hospitality Chair shall secure in-person workshops/sessions/sites. 

They will coordinate details with hosting sites, assist in event setup, 

take down and support of technology/equipment as needed.

 

Term of Office

Is a voting member with a term length of at least one year, terms have no limits on years served.

Terms to run in conjunction with elected positions.

 

Responsible To

The Executive Board of MAPA membership.
 

Requirements

  1. Professional attitude.

  2. Honesty.

  3. Goal minded, keeping the MAPA mission and objectives upper most in mind.

  4. Good organizational, grammatical, communication and leadership skills.

  5. Member in good standing of MAPA.

  6. Perform duties and responsibilities of their position in an ethical manner as relates to the By-laws, policy and job description.

  7. Be prepared to give report or address issues as called upon at MAPA meetings/sessions.

  8. Computer knowledge and access to a computer.
     

Time Commitment

 4+ Board Meetings

 5 Workshops/Sessions(1/2 & Full Days)

 Other___________

 Approximately _5+_ hours per month

 

Responsibilities

  • Attend all Executive Board meetings.

  • Promote and uphold the By-laws, goals, mission, and objectives of the MAPA organization and provide direction for the future goals of MAPA.

  • Maintain an organizational file of appropriate documents, minutes, letters and other association information.

  • Submit appropriate expenses to the Treasurer for reimbursement with prior approval of President. Staying within the budget allotment.

  • Review and update this job description as needed at the First Board Meeting of the year.

  • Take an active role in the board.

  • Submit MAPA articles on time.

  • Find sites for in-person workshops/sessions/meetings.

  • Send letter to upcoming hosting facility requesting and review of information for workshop (map, parking, lunch cost, space and equipment needs, etc…)

  • Review information upon response from hosting facility.

  • Provide maps, parking instructions and luncheon information to Communications Chair from information received from hosting site.

  • Be at host facility early to set up prior to start of session. (30+ minutes before registration starts.)

  • Be prepared to assist with registration and welcoming members.

  • Be aware of other housekeeping issues such as: location of bathrooms, pop machines, smoking areas, etc.

  • Be prepared to give a short report at business meeting (numbers of people in attendance and update on site needs.)

  • Follow up with a “Thank you” note to the site.

  • Communicate with Education Chair for speakers needs (ex. A/V equipment, room set-up, etc.)

  • Prepare an Annual Report (Location, date) to be submitted at the year end board meeting, with a copy to the President.
     

 

 

Revised and approved

By MAPA Board 01/13/2010, 1/14/2013, 1/22/20, 1/11/22

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